Greater West Town Community Development Project 

790 North Milwaukee Avenue  – Chicago, IL 60642

Job Order Form

 Executive Administrative Assistant  
Job Order: 042231 Today’s Date: June 09, 2009
Type of Business: Social Service Number of Openings:  1
Job Order Close Date: Until filled Shift And Schedule requirements: Mon-Fri 8:30Am-5:00Pm
Starting Pay and Pay Increases: $29k – $35k Benefits: After Probation Period.
Company Location: chicago South/Rolling Meadows Accessible Public transporation: Yes
Position Summary:
Acts as a clerical assistant to the President/CEO,  and Performs highly specialized and responsible secretarial and administrative work requiring independent judgment and knowledge of office organization and practices
Essential Duties and Responsibilities:
  • Establishes and maintains CEO’s  schedule. Screens calls, mail, and unscheduled visitors. Handles routine inquiries and correspondence on own initiative. Relieves superior of clerical detail and minor administrative matters, acting only on general instrunctions.
  • Interprets and acts on administrative decisions and policies as explained by superior.
  • Reads and prepares reports and special breakdowns of data summarizing the information to facilitate review by the superior.
  • Examines and checks reports for completeness, propriety and adequacy, determines conformance to established requirements, and follows up discrepancies.
  • Handles calls on questions that may be disposed of personally or involving complaints of a delicate nature.
  • Gives information to the public and staff on matters not requiring the superior’s attention.
  • Establishes and maintains a complete and detailed filing system, including suspense files necessary to control daily activities of agency.
  • Takes and transcribes dictation, and types from rough drafts and other source documents,
  • Maintains records and reports necessary for office operation.
  • Maintains office in manner appropriate to the organization’s standards and activities.
  • Performs other duties as assigned.
Skills and abilities required for the job:
 

  • Knowledge of general principles of modern office practices, procedures, and equipment.
  • Strong computer (WordPerfect, Excel), business management, English, spelling, math, and analytical skills.
  • Excellent written and verbal communication skills.
  • Bilingual Spanish/English a plus
Education /Certifications/Experience Required:
  • Associate’s degree in human services, business, or a related field (bachelor’s degree preferred). Two years experience in office administration.
Personal characteristics required:
  • Good judgment in decision-making, recognizing established precedents and resourcefulness in meeting problems.
  • Ability to be a team player and work effectively under pressure..
  • Excellent communication skills.
Company Interview Process:
  • Human resources manager will review resume to selete qualified applicants.
  • Persons with convictions will NOT be considered for this position.
Please direct your questions to:                                    

Jacqueline Gonzalez – 312.432-1300 ext.102

If you have clients that meet the requirements please EMAIL RESUMES to jgonzalez@gwtp.org.

CANDIDATES FOR THIS POSITION MUST BE CHICAGO RESIDENTS